Office of the University Architect personnel ensure the orderly and economical development and alteration of Â鶹ÊÓƵ facilities according to sound architectural and engineering practices in keeping with the regulatory and procedural requirements of the university, state, and other governing agencies. These responsibilities are primarily driven by capital planning and construction appropriations and also by locally-funded improvements and renovations to the physical facilities.
Facility master planning and space planning services, in-house architectural and engineering design, and construction management are provided by the university architect's office. In addition, the office manages the competitive selection of associates (architects, engineers, construction managers, and design-builders for projects) and negotiates contracts and amendments for those services. During the life of a project, the office is responsible for preparing construction documents and bid announcements, conducting construction bid openings, awarding contracts, monitoring contractor performance and compliance with contract provisions, conducting field observations, managing construction activities, reviewing and approving payments to associates and contractors, collecting payroll data related to prevailing wage regulations, participating in dispute resolution, and overseeing final commissioning of projects.
Requests for Changes
Inquiries or requests related to the change of the physical environment at Â鶹ÊÓƵ shall be directed to the Office of the University Architect. The following are considered changes to the physical environment:
- Additions, renovations or subdivisions of existing buildings;
- Changes to exterior site development including roads, parking areas, gardens and walks;
- Major furniture installations or reconfiguration which may affect exit routes or access for the disabled;
- Changes in utility requirements including lighting, power, data communications, heating, cooling, water or drainage;
- Major equipment purchases which may require changes in utilities;
- Signage; and
- Contracting of services for any of the above.
Please fill out the Project Request Form (PRF) linked above to initiate a request for work. The PRF will be directed to the Office of the University Architect after automated signatures to your leadership and your division's Vice President. No work will commence until approved by your division's Vice President. The description of work within the PRF should include the location and a brief description of the proposed changes. If determinable at the time of initial contact, the source of funds should be identified along with the department's opinion of project costs to understand the scope and magnitude of work being requested. The scope of each request shall determine the processes required for implementation.
Once a PRF is received, a SPACE Request approval may be necessary from the university's SPACE Committee when requesting a change to a space or facility. A SPACE Request must be completed whenever the space assignment involves new space (temporary or permanent), the space involved is currently assigned to more than one college or VP area, the proposed space will involve occupancy by more than one college or VP area, or is a classroom, lecture hall, seminar space or laboratory.
Upon all approvals for the project to commence, a separate Funding Request Form will be initiated by OUA within FlashLine to secure funding and begin the project.