Plant Operations, Maintenance, and Environmental Records
| Title of Series | Description | Retention |
|---|---|---|
| Employee Exposure Monitoring Records | Environmental monitoring or measuring of a toxic substance or harmful physical agent | 30 years |
| Environmental Health and Safety Training Records | Environmental Health and Safety training records and records of specific lab training received by faculty and staff | 3 years |
| Environmental Monitoring Records | 5 Years | |
| Incident/Accident/Injury | Reports Reports made to the Office of Environmental Health and Safety regarding incidents, accidents, or injuries | 5 years |
| Plant Operations & Maintenance - Blueprints | The As-Built construction drawings. | Life of Building + 6 Years |
| Plant Operations & Maintenance - Child Care Licensing Files | Records related to obtaining Food License, License to Run a Nursery/Day Care, and Building Operations License. | Active + 5 Years |
| Plant Operations & Maintenance - Construction Projects - Construction Designs and Specifications | Written requirements and standards for materials, equipment, construction systems and workmanship as applied to the work and certain administrative details applicable thereto, including: Analysis of site impact and volumetric formation, circulation patterns and infrastructural servicing to illustrate client and architect s design vision in a definitive way; Drawings, Specifications, Addenda, Notice to Bidders, Instructions to Bidders, Definitions, Bid Form, Contract and Attachments, Bond, Bulletins, Shop Drawings, Change Orders, Change Order Procedure and Pricing | Active + 6 Years |
| Plant Operations & Maintenance - Construction Projects - Design Review Committee | Minutes, agendas, correspondence and general information. Committee responsible to review site and elevation plans to ensure compatibility with surrounding projects and Master Plan. | Active + 6 Years |
| Plant Operations & Maintenance - Construction Projects - Environmental Impact Assessment | Used to determine potential environmental concerns existing at site prior to demolition and construction | Life of Building + 6 Years |
| Plant Operations & Maintenance - Construction Projects - Project Request & Program Statement | A request from the University community to initiate a project. | Active + 6 Years |
| Plant Operations & Maintenance - Elevator Certifications | Active + 3 Years | |
| Plant Operations & Maintenance - Laboratory Inspection Reports | Periodic inspections of laboratories | Active + 3 Years |
| Plant Operations & Maintenance - Real Estate Records | Copies of deeds, leases, purchase agreements, appraisals, etc. documenting real property purchased or leased by the institution. Original deed maintained by Auditor of the State. | Active + 5 Years |
| Plant Operations & Maintenance - Residence Halls - Change in Meal Plan | Records of changes on board contracts. | Active + 5 Years |
| Radioactive Materials Transportation Records | DOT transfer record; Authorization for shipment of RAM; and Off-site transfers. | Indefinite |
| Radioactive Materials Waste Records | RAM use cards, specific use, and disposal information | Active + 3 Years |